How to Prepare a Bulk Botanical RFQ

A well-prepared request for quotation (RFQ) saves time on both sides and produces quotations you can compare directly.

Information to include

• Product: common name, botanical name if known, and plant part.
• Form: whole, cut, sliced or powder; mesh size for powders.
• Quantity: the volume for this order and, if known, expected repeat volumes, with units (kg or metric tonnes).
• Specification: any physical or test parameters your team requires.
• Documentation: for example a batch-specific COA or other documents needed for your market.
• Packaging: pack type, pack size and labelling.
• Delivery: delivery city or destination country, and your preferred timeline.
• Samples: whether you need a sample before ordering.

Be clear about what is essential

Mark which requirements are mandatory and which are preferences. This helps the supplier propose alternatives where a preference is difficult to meet.

Expect follow-up questions

A careful supplier may come back with questions before quoting. That is usually a good sign: it means they are checking whether they can meet your requirement rather than quoting blindly.

You can use our Request a Quote form, which is structured around these points.